The scope gets retyped
Client and estimate context is copied into another record, creating another chance for details to drift.
Jobs
Stop rebuilding the invoice
Jobs carry accepted work into delivery. Time and expenses stay attached as the engagement progresses, and completing the Job generates the invoice—so billing becomes the last step of the work instead of a separate reconstruction project.
Accepted estimate
Create the Job and carry the context forward
Track time and expenses against the same piece of client work, then generate the invoice when the Job is complete.
The hidden second project
Finishing the client work should not start a billing scavenger hunt
When the estimate, time entries, receipts, extra charges, and final invoice are separate chores, someone has to rebuild the commercial story after delivery—usually when their attention has already moved to the next client.
Small expenses disappear
A receipt in a message or download folder is easy to forget when billing happens days after the work.
Time is reconstructed from memory
The later an entry is created, the harder it is to remember which client, service, or approved work it belonged to.
Without a Job connecting the work
- Read the estimate again when it is time to create the invoice
- Search time entries and expenses for anything that looks related
- Ask team members whether all of their billable work was entered
- Copy the approved commercial context into a new billing record
With a Job as the delivery-to-billing bridge
- Optionally enable automatic job creation on client acceptance of the estimate
- Hold the work in a waiting-for-deposit state when a deposit is required
- Attach time and expenses to the Job while delivery is happening
- Mark the Job complete and generate the invoice from the accumulated record
A cleaner Friday afternoon
The implementation is done. The bill is almost done too.
A consultant closes the Job after the final client session. The estimate already established the engagement, the team recorded time against the Job, and a travel receipt is already attached as an expense. Instead of opening a blank invoice and reconstructing three weeks of work, the billing record is ready to move forward.
The payoff is fewer handoffs, less re-entry, and a smaller gap between completing the work and billing for it.
How it works
Let the billing record grow with the work
Jobs connect stages that are usually handled as separate administrative tasks. Another way to think of jobs is a more focused lens on a client or project that keeps your invoicable work consolidated.
- 01
The estimate is accepted
The client decision and approved commercial context remain attached to the work that follows.
- 02
The Job is created
Create a Job automatically from the accepted estimate and optionally wait for the required deposit.
- 03
Work accumulates in context
Timers, manual time entries, and expenses can be associated with the Job as delivery happens.
- 04
Completion generates the invoice
Mark the Job complete to turn the connected work record into the next billing step.
Practical payoff
The manual work that quietly disappears
Jobs do not automate the professional service itself. They automate the context handoff around it—the repetitive part that creates missed charges and delayed invoices.
Less re-entry
Accepted work becomes the starting point for delivery records instead of a document someone has to interpret again later.
Fewer forgotten billables
Time and expenses have a clear place to land while the Job is active, when the work is still fresh.
Faster path to invoicing
Completing the Job generates the invoice rather than leaving billing as an undefined follow-up task.
Honest boundary
A billing bridge—not a project-management suite
Jobs organize billable work around the estimate-to-invoice lifecycle. They do not try to manage every delivery task, sprint, dependency, resource schedule, or client milestone.
What it does
- Connects accepted work, time and expenses, and final invoicing cohesively
- Reflect deposit-dependent and active billing states
- Keep billable records grouped around the engagement
- Generate the invoice when work is marked complete
What it does not do
- Replace task, sprint, or issue tracking
- Plan team capacity or delivery dependencies
- Decide whether work is contractually complete
- Automatically verify that every entry is billable or correct
Questions and answers
Frequently asked questions
Specific answers about where this feature helps and where human judgment still matters.
What is a Job in Billable Hub?
A Job connects approved client work to delivery and billing. It can be created when an estimate is accepted, collect related time and expenses, and generate the invoice with estimate context (fixed time, time & expenses, not-to-exceed amounts) when marked complete.
Can an accepted estimate create a Job automatically?
Yes. Estimates can be configured so acceptance creates a Job. Depending on the estimate settings, acceptance may also create and send a deposit invoice.
What happens when a deposit is required?
A Job can remain in a waiting-for-deposit state until the deposit requirement is settled, helping the team distinguish approved work from work that is ready to begin.
Can time and expenses be attached to a Job?
Yes. Timers, manual time entries, and expenses can be associated with a Job so the billing record develops alongside the work.
Does completing a Job send the invoice automatically?
Completing a Job generates the invoice. Issuance, delivery, approval, and automation behavior depend on your document settings, permissions, workflow, and plan.
Does Jobs replace project-management software?
No. Jobs focuses on the billing lifecycle around accepted work. Use your delivery tools for tasks, sprints, dependencies, creative review, implementation plans, and capacity management.
More friction to remove
Solve another billing bottleneck
Pricing at a glance Compare all three plans Welcome Savings prices with regular prices shown for comparison.
| Plan | Monthly | Yearly |
|---|---|---|
| Essentials Core time tracking and invoicing for solo operators and small teams. | $2.5/mo | $22.5/yr |
| Growth Advanced invoicing, expenses, automation, and expanded capacity. | $7.5/mo | $67.5/yr |
| Professional Top-tier controls, customization, reporting, and team capacity. | $25/mo | $225/yr |
Every plan starts with a 90-day trial. Annual billing includes three free months.
View full pricing, features, and add-onsStart with a 90-day trial
Get started with better billing today
Let the estimate, time, expenses, and final invoice stay connected through the Job.