Mixed scopes and services
Use estimates, services, jobs, and custom line items to separate retainers, project phases, and additional work.
Invoicing for digital agencies
Simple client billing for small digital agencies
Create estimates, organize client work, and send polished invoices without adopting an expensive all-in-one agency platform. Keep team time, reimbursable expenses, approvals, and payment follow-up connected.
- No credit card
- Perfect for solo users and small teams
Connected billing flow
Estimate Approve Organize
Essentials plan
Affordable agency invoicing from $5 per month
Billable Hub is invoicing and time-tracking software for owner-operated and small digital agencies. Essentials costs $5 per month or $45 per year and includes two seats, 10 active clients, 25 active projects, time tracking, estimates, invoices, and secure client access.
Start with a 90-day trial—no credit card required.
See full pricing and welcome savingsWelcome Savings reduces your initial paid price even further.
Built for owner-operated and small agencies
- Web-development agencies
- Web-design studios
- Branding and graphic-design agencies
- Small marketing agencies
- SEO consultants
- Advertising specialists
Billing without platform sprawl
Keep the client work organized when one project has many moving parts
Agency invoices can combine strategy, design, development, media costs, contractors, and change requests. Billable Hub gives small teams a consistent way to gather those billable details and present them clearly.
More than one contributor
Attach time to the right client project and filter reports by team member when multiple people deliver the work.
Reimbursable project costs
Record expenses such as stock assets, hosting, travel, printing, or pass-through vendor costs with supporting receipts.
Estimate to payment
A client-billing workflow the whole small agency can follow
Standardize the commercial path around the work while keeping creative production and campaign execution in the tools your team prefers.
- 01
Estimate
Present services, deliverables, tax, discounts, and an optional deposit before the project begins.
- 02
Approve
Collect client acceptance, questions, or revision requests and preserve signer and document history.
- 03
Organize
Create the job, track contributor time, and keep expenses and added services with the engagement.
- 04
Invoice
Combine the approved work and billing detail in a polished invoice that matches your agency identity.
- 05
Follow up
Track delivery and views, issue reminders, and maintain a clear record of balances and payments.
Practical capabilities
The essentials of small-agency client billing
Manage more clients and contributors without turning invoicing into a separate operations department.
Estimates and deposits
Set expectations with a client-ready estimate and optionally create a deposit invoice when the work is accepted.
Client project structure
Use client, project, and job records to keep active campaign, design, and development work separated.
Team time tracking
Capture time by client, project, job, service, and user with live timers or manual entries.
Reimbursable expenses
Store expense context and receipts, then include the appropriate costs when the client is billed.
Polished documents
Use built-in themes, billing profiles, logos, document notes, and print-friendly exports for a professional presentation.
Client and internal approvals
Capture estimate decisions from clients and add internal review paths for sensitive documents as the agency grows.
Feature availability varies by plan and add-on. Compare plans .
Real agency billing
Fixed fees, tracked time, and project add-ons
A website build, brand engagement, or campaign may mix pricing methods. Billable Hub keeps those billable components together without flattening every project into the same template.
Fixed-fee projects
Quote a defined deliverable or phase, collect acceptance, and bill from the approved estimate or completed job.
Time and materials
Track contributor time and reimbursable expenses, then assemble the client invoice from the work record.
Additional scope
Use services, custom line items, estimate revisions, and notes to document approved additions without losing the original context.
Client-ready detail
Professional presentation from estimate through invoice
Billing profiles keep organization details, branding, currency, contact information, and default document content consistent. Choose from built-in invoice and estimate themes, preview documents before sending, and provide secure client access.
- Multiple billing profiles when brands or business units differ
- Client questions and threaded invoice disputes
- PDF, print-friendly PDF, CSV ZIP, and JSON ZIP exports
- Delivery, view, payment, and balance-change history
Clear product boundary
Client billing—not an all-in-one agency-management system
Billable Hub focuses on the financial workflow around agency delivery. It does not claim to replace the broader systems agencies may use to win, plan, schedule, or produce the work.
Where Billable Hub fits
- Estimates and client decisions
- Team time and reimbursable expenses
- Professional invoices
- Billing approvals, reminders, and reports
Keep your specialist tools
- CRM and lead management
- Capacity and resource planning
- Creative proofing or campaign management
- A full bookkeeping or payroll suite
Questions and answers
Frequently asked questions
Straight answers about how Billable Hub fits this billing workflow.
Is Billable Hub suitable for a small multi-user agency?
Yes. Plans include user seats and support additional paid seats as the team grows. Team members can record work while permissions and approval workflows help owners or billing leads retain control.
Can we estimate a project before work begins?
Yes. Estimates can include services, custom line items, tax, discounts, deposits, terms, and client notes. Clients can accept, decline, ask questions, or request a revision from a focused document view.
Can an invoice combine time, fixed fees, and expenses?
Yes. Invoices can be created from time entries, expenses, services, custom line items, jobs, or accepted estimates, allowing one bill to reflect a mixed commercial model.
Can we bill reimbursable costs such as stock assets or printing?
Yes. Expense tracking captures vendor, category, receipt, currency, and invoice impact. Your team can then include the appropriate project costs when preparing the invoice.
Can clients review and respond to documents online?
Yes. Secure client-facing views allow clients to review invoices and estimates. Depending on document settings, they can accept or decline estimates, ask questions, request revisions, or open an invoice dispute.
Does Billable Hub replace agency project management or accounting software?
No. Billable Hub connects estimates, billable work, expenses, invoices, client access, and receivables. It is not a CRM, creative-production system, capacity planner, payment processor, or general-ledger accounting product.
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Professional estimates and invoices for solo consultants and fractional advisers.
Pricing at a glance Compare all three plans Welcome Savings prices with regular prices shown for comparison.
| Plan | Monthly | Yearly |
|---|---|---|
| Essentials Core time tracking and invoicing for solo operators and small teams. | $2.5/mo | $22.5/yr |
| Growth Advanced invoicing, expenses, automation, and expanded capacity. | $7.5/mo | $67.5/yr |
| Professional Top-tier controls, customization, reporting, and team capacity. | $25/mo | $225/yr |
Every plan starts with a 90-day trial. Annual billing includes three free months.
View full pricing, features, and add-onsStart with a 90-day trial
Make client billing the simplest part of the project
Give your small agency one clear workflow for estimates, billable work, polished invoices, and follow-up.
No credit card required. Feature availability varies by plan.