Vague invoice descriptions
Use services, project context, time detail, custom line items, and notes to explain what the client is paying for.
Invoicing for independent consultants
Professional invoicing for independent consultants
Manage estimates, billable time, project expenses, and client invoices without paying for features your consulting practice does not need. Present the work clearly whether you bill hourly, daily, by project, or through an ongoing engagement.
- No credit card
- Perfect for solo users and small teams
Connected billing flow
Propose Confirm Record
Essentials plan
Affordable consultant invoicing from $5 per month
Billable Hub is invoicing and time-tracking software for independent consultants and fractional advisers. Essentials costs $5 per month or $45 per year and includes two seats, 10 active clients, 25 active projects, time tracking, estimates, invoices, and secure client access.
Start with a 90-day trial—no credit card required.
See full pricing and welcome savingsWelcome Savings reduces your initial paid price even further.
Built for expertise-led practices
- Management consultants
- Operations consultants
- Technical consultants
- Cybersecurity consultants
- Fractional CTOs
- Business-process and implementation advisers
Protect the professional experience
Your billing should be as clear as your advice
Consulting value can be difficult to summarize after the fact. A connected estimate, work record, expense trail, and invoice helps the client understand the commercial side of the engagement without adding administrative weight to your practice.
Different engagement models
Handle hourly work, daily fees, fixed projects, and ongoing advisory services without rebuilding the workflow.
Awkward payment chasing
Use professional reminders and a visible document history so follow-up is consistent and grounded in the account record.
Estimate to payment
A professional path from proposal to paid invoice
Keep the administration proportionate to the engagement while preserving the detail clients need for review and approval.
- 01
Propose
Create an estimate with services, fees, taxes, discounts, payment terms, and an optional deposit.
- 02
Confirm
Let the client accept, decline, ask questions, or request a revision and retain the response history.
- 03
Record
Track billable time and engagement expenses against the correct client, project, or job.
- 04
Present
Create a polished invoice from the approved scope and recorded work, with clear notes and terms.
- 05
Follow through
Track document activity, record payments received elsewhere, and follow up on the outstanding balance.
Practical capabilities
Focused tools for the business side of consulting
Spend your software budget on the workflow you use repeatedly: agreeing on the work, recording what is billable, invoicing, and following up.
Client-ready estimates
Set out services, fees, tax, discounts, deposit requirements, terms, and notes in a professional document.
Billable time
Use a live timer or manual entry and keep time connected to the relevant client engagement.
Project expenses
Capture travel, research, vendor, or implementation costs with receipts and invoice-impact details.
Professional presentation
Apply billing profiles, logos, themes, terms, footers, and client notes across invoices and estimates.
Client responses
Keep estimate questions, revision requests, decisions, and invoice disputes attached to the right document.
Receivables visibility
See open balances, payment activity, revenue, time, expenses, and project reporting without importing bank transactions.
Feature availability varies by plan and add-on. Compare plans .
Consulting billing models
Bill by the hour, day, project, or engagement
Represent the commercial agreement in a way the client recognizes, then keep the supporting detail available when review or follow-up is needed.
Hourly
Track time throughout the engagement and create invoice detail from the billable entries.
Daily or fixed fee
Use services or custom line items for day rates, workshops, assessments, phases, or project fees.
Ongoing advisory
Use recurring billing profiles for predictable invoices and keep additional time or expenses connected to the client.
Client-ready detail
Detailed where it matters, restrained where it does not
Choose how much context to include through service names, line-item descriptions, time summaries, project references, notes, and terms. The result is a document the client can route for approval without exposing your entire working process.
- Estimate revisions and signer details
- Optional deposit invoices on acceptance
- Secure recipient and share links
- Invoice history for sends, views, payments, and balance changes
Clear product boundary
A consulting billing tool—not your entire bookkeeping system
Billable Hub focuses on the records that connect a consulting engagement to its invoice and receivables. Continue using dedicated accounting, tax, banking, and practice-management tools where they are needed.
Where Billable Hub fits
- Estimates, deposits, and client acceptance
- Billable time and engagement expenses
- Invoices, reminders, and client access
- Reports, exports, and billing history
Keep your specialist tools
- Bank feeds and reconciliation
- Tax filing or general-ledger accounting
- Payment processing or fund custody
- CRM, scheduling, or delivery management
Questions and answers
Frequently asked questions
Straight answers about how Billable Hub fits this billing workflow.
Can I invoice consulting work by the hour, day, or project?
Yes. Use tracked time for hourly work, services or custom line items for day rates and workshops, and accepted estimates or jobs for fixed-scope projects.
Can I use Billable Hub for an ongoing advisory engagement?
Yes. Recurring billing profiles can create drafts or automatically issue and send invoices, depending on your settings and plan. Additional billable time or expenses can remain connected to the client engagement.
Can I include travel and other client expenses?
Yes. Expense entries can include vendor, category, receipt, currency, and invoice-impact information, giving you a structured record before costs are added to an invoice.
Will my invoices look professional?
Billable Hub includes built-in invoice and estimate themes, billing profiles for organization identity and logos, document previews, payment terms, notes, footers, and PDF exports.
Can Billable Hub help with overdue invoice follow-up?
Yes. You can track invoice delivery and views, use reminder notifications and late-fee policies, and review a history of payment and balance changes. Billable Hub records payments received elsewhere but does not currently process payments.
Does Billable Hub replace accounting software?
No. Billable Hub does not currently connect to bank accounts, import bank transactions, or serve as a general ledger. It focuses on estimates, billable work, expenses, invoices, receivables, client access, and billing records.
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Pricing at a glance Compare all three plans Welcome Savings prices with regular prices shown for comparison.
| Plan | Monthly | Yearly |
|---|---|---|
| Essentials Core time tracking and invoicing for solo operators and small teams. | $2.5/mo | $22.5/yr |
| Growth Advanced invoicing, expenses, automation, and expanded capacity. | $7.5/mo | $67.5/yr |
| Professional Top-tier controls, customization, reporting, and team capacity. | $25/mo | $225/yr |
Every plan starts with a 90-day trial. Annual billing includes three free months.
View full pricing, features, and add-onsStart with a 90-day trial
Keep the business side of consulting focused
Create the estimate, record the billable work, send a professional invoice, and follow through with confidence.
No credit card required. Feature availability varies by plan.