Scattered team activity
Keep time and expenses associated with the correct client, project, job, service, and team member.
Invoicing for consultancy firms
A connected billing workflow for small consultancy teams
Give consultants a simple way to record client work while keeping estimates, project rates, expenses, approvals, invoices, and receivables visible to the people responsible for billing.
- No credit card
- Perfect for solo users and small teams
Connected billing flow
Define Confirm Deliver
Essentials plan
Affordable consultancy invoicing from $5 per month
Billable Hub is invoicing and time-tracking software for small IT, implementation, and software consultancy teams. Essentials costs $5 per month or $45 per year and includes two seats, 10 active clients, 25 active projects, time tracking, estimates, invoices, and secure client access.
Start with a 90-day trial—no credit card required.
See full pricing and welcome savingsWelcome Savings reduces your initial paid price even further.
A practical fit for small specialist firms
- IT consultants
- Implementation consultants
- Software consultancies
- Technical advisory firms
- Business-process consultants
- Owner-operated consulting teams
Control without overhead
Give a small firm one dependable path to the invoice
Consultancy billing gets harder as soon as more than one person delivers the work. Billable Hub helps small firms standardize the handoff from consultant activity to client billing without adopting a heavyweight professional-services platform.
Inconsistent project rates
Use service pricing and project-level rate overrides to reflect how a particular engagement is sold.
Billing review bottlenecks
Surface work ready to invoice and add internal approvals when a document or finance action needs review.
Estimate to payment
From commercial agreement to an accountable billing record
Keep each stage connected so the person preparing the invoice can see what was agreed, what was delivered, and what still needs attention.
- 01
Define
Create an estimate with services, tax, discounts, deposits, payment terms, and client-facing notes.
- 02
Confirm
Send the estimate for client review and preserve questions, decisions, signer details, and revisions.
- 03
Deliver
Have consultants record time and expenses against the appropriate client engagement.
- 04
Review
Use roles and optional approval workflows to control who can issue documents or make sensitive changes.
- 05
Collect
Send the invoice, track document activity, record outside payments, and follow up on open balances.
Practical capabilities
Enough structure for a team, without enterprise ceremony
Billable Hub supports repeatable billing operations while remaining approachable for a very small software, IT, or implementation consultancy.
Clients, projects, and jobs
Organize active work with client billing profiles, project settings, accepted jobs, terms, and service-rate overrides.
Team-aware time
Record consultant time against the work and filter reporting by user, client, project, and date.
Project expenses
Capture receipts and reimbursable costs with vendor, category, currency, and invoice-impact details.
Roles and approvals
Control permissions and route estimates, invoices, or selected finance actions through a documented approval path.
Billing visibility
See receivables, work ready to invoice, estimate follow-up, and focused reports for time, revenue, expenses, and projects.
Repeatable follow-up
Use recurring billing, notification templates, scheduled reports, reminders, and automation when your plan includes them.
Feature availability varies by plan and add-on. Compare plans .
Engagement flexibility
Support the way your firm actually sells expertise
Different clients may need different commercial structures. Keep each arrangement clear without forcing the whole firm into one billing model.
Time-based services
Track consultant time and turn approved billable entries into clear invoice detail.
Fixed-scope projects
Estimate the engagement, collect client acceptance, and carry the approved scope into jobs and invoices.
Ongoing engagements
Use recurring billing profiles and project settings for predictable advisory, support, or implementation work.
Client-ready detail
Made for the billing handoff inside a small firm
Consultants can record activity as they work, while owners or billing leads retain visibility into what is ready, what requires approval, and what remains unpaid. Document history and audit logs keep important actions reviewable.
- Included seats and additional seats as the firm grows
- Client- and project-specific payment terms
- Scheduled reports for selected team members
- Organization exports and searchable audit history
Clear product boundary
Focused billing—not heavyweight professional-services automation
Billable Hub manages the financial workflow around client delivery. It is not positioned as a complete CRM, resource-planning, delivery-management, payroll, or bookkeeping suite.
Where Billable Hub fits
- Quoting and client acceptance
- Team time and project expenses
- Invoices, ledgers, and receivables
- Approvals, reports, and audit records
Keep your specialist tools
- Sales pipeline management
- Capacity and utilization planning
- Task or implementation management
- Payroll and general-ledger accounting
Questions and answers
Frequently asked questions
Straight answers about how Billable Hub fits this billing workflow.
Is Billable Hub suitable for a very small consultancy firm?
Yes. Plans support solo users and small teams, with included users and optional additional seats. The workflow is designed for service businesses that need connected estimates, work records, invoices, and receivables without a large operations platform.
Can different projects use different consulting rates?
Yes. Billable Hub supports services and project-level service-rate overrides when that feature is included in the selected plan or added separately.
Can a billing lead review invoices before they are sent?
Yes. Approval workflows can protect estimates, invoices, and selected client-ledger finance actions. Requests keep a decision history and become stale if the underlying document changes before approval.
Can we invoice from multiple consultants' time and expenses?
Yes. Time and expenses can be associated with the same client project or job, then used to prepare the invoice. Reports can also be filtered by user, client, project, and date.
Does Billable Hub work for IT and implementation consultants?
Yes. It fits firms that quote implementation or technical work, record consultant effort and reimbursable costs, and need client-ready invoices with a documented approval and follow-up process.
Does it replace our CRM, accounting, or project-delivery system?
No. Billable Hub focuses on the estimate-to-invoice workflow and the related billing record. It does not currently import bank transactions or replace CRM, task management, payroll, or a general ledger.
More service-business workflows
Explore related industries
Software developers
Hourly, fixed-price, and time-and-expense billing for client development work.
Digital agencies
Estimates, team time, expenses, approvals, and client invoices for small agencies.
Independent consultants
Professional estimates and invoices for solo consultants and fractional advisers.
Pricing at a glance Compare all three plans Welcome Savings prices with regular prices shown for comparison.
| Plan | Monthly | Yearly |
|---|---|---|
| Essentials Core time tracking and invoicing for solo operators and small teams. | $2.5/mo | $22.5/yr |
| Growth Advanced invoicing, expenses, automation, and expanded capacity. | $7.5/mo | $67.5/yr |
| Professional Top-tier controls, customization, reporting, and team capacity. | $25/mo | $225/yr |
Every plan starts with a 90-day trial. Annual billing includes three free months.
View full pricing, features, and add-onsStart with a 90-day trial
Give your consultancy a clearer billing handoff
Connect the estimate, the work record, the invoice, and the follow-up in one focused workspace.
No credit card required. Feature availability varies by plan.